Administrative Assistant at Nashville

Job Description

GCA Services Group is a leading provider of comprehensive janitorial, maintenance and facility services to the specialized industry and education markets. GCA has selected sectors of the market where quality cleaning, maintenance and appearance are paramount to the basic function of enterprise. With expertise in clean rooms, automotive, pharmaceutical, nuclear power, high-tech, higher education and K-12 school districts, GCA boasts one of the strongest, most experienced management teams in the industry. GCA currently has over 32,000 employees servicing more than 430 million square feet daily with operations in 43 states and Puerto Rico.

Job Requirements

Job Summary: To provide timely and accurate administrative support services for our managers in order to enhance the quality of the overall service we provide to our clients and employees. * Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks. This position is a 30 hour per week position.

Required Duties:
* Initiate first level of payroll and HR processing procedures.
* Maintain employee files.
*Understand and create spreadsheets for financial reports.
* Process invoices for payment.
* Process payroll bi-weekly, gather and tabulate time records for employees daily.
* General data entry duties and office administration such as answering phone, filing, copying, etc.
* Provide excellent service to client and employees.
* Maintain administrative records and documents pertaining to the account.
* Record minutes of meetings.
* Greet and help walk-in visitors in a professional manner.
* Prepare reports as assigned byManagement.
* Handle other duties as assigned by Management.

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

High school diploma required or higher preferred. Three years successful office administration experience.

A criminal background check, results of which are not necessarily a bar to employment, and a drug screen are required.

KNOWLEDGE, SKILLS AND EXPERIENCES:

1. High energy level and enthusiastic.
2. Proficient in Microsoft Office.
3. Flexible hours.
4. Experience with hourly time record-keeping procedures.
5. Experience processing new employees.
6. Strong organizational skills.
7. Excellent interpersonal skills.
8. Ability to work in a team environment.
9. Sense of urgency to complete tasks and meet deadlines; self-directed.
10. Ability to handle confidential information.
11. Ability to handle multi-faceted jobs with completing normal duties.

Related Keywords: Administrative Assistant, admin, office manager
Country: USA, State: Tennessee, City: Nashville, Company: GCA Services.